Frequently Asked Questions
How Do I Book?
To book, all you must do is decide which package you are interested in and complete the online Contact form. We will advise of the availability and get you scheduled.
Why Do I Have to Pay a Deposit?
A 50% deposit is required to secure your date. The deposit amount goes towards the total of your scheduled styled picnic. The balance must be paid in full one week prior to your picnic.
How Far in Advance Should I Book?
We typically require a minimum of one week’s notice for bookings. If you would like to book a picnic for more than 20 people, please inquire at least eight weeks in advance.
How Long Can I Reserve My Picnic For?
All picnic events are reserved for up to two hours. If you would like to increase your time, this can be arranged in advance. An additional hourly rate will apply. If you are hiring us for a private location, the reservation time can be extended based on our availability. Additional fees may apply.
How Many Guests Can I Invite?
We are able to accommodate up to 30 people. We are also able to customize packages for events with more than 30 guests.
Best Setup Locations?
We are happy to work with you to scout the perfect location. Public spaces like beaches and parks are fan favorites. Other ideal locations like gardens, backyards, city views, living rooms and mountain views are also quite popular.
Do You Cater Food/Beverages?
To give you maximum flexibility with the type of food and beverage you serve at your event, we do not provide F&B. We can however provide suggestions of food and beverage options and can also recommend catering companies if you’re unsure.
What Happens If It Rains on the Day of My Event?
Since the weather is unpredictable, we cannot refund bookings based on inclement weather however, we are happy to reschedule within 3 months at no additional cost (subject to availability). We do strongly advise to check weather forecast in advance when possible or to have a backup location in mind just in case. If you have already booked and later discover the threat of rain, we will try to accommodate last-minute location changes i.e. indoor location.
What Should I Do When the Event Time Is Up?
We will return to break down the styled picnic. If your event ends earlier than the scheduled time, give us a call or send a text message so we can plan accordingly.
Terms and Conditions
These are our standard Terms and Conditions. All work performed by The Perfect Picnic Table shall be on these terms unless specifically acknowledged in writing and agreed to by both parties prior to the event.
All client information collected by The Perfect Picnic Table is kept in our own private database system. Personal information that we may collect includes your name, contact details, residential address (for home picnics), personal design preferences and feedback. No information is shared to any third party.
All our styled picnics require a 50% Retainer that is non-refundable and is due at the time of booking. This Retainer covers styling and coordination, floral design, and all picnic logistics to secure the date. The remaining balance must be paid at least 72 hours prior to the booking. If your picnic is booked 7 days before the date of the event, the full payment is required. All payments are made by credit card.
Cancellations and Refund Policy
In the event of bad weather, a client may reschedule a picnic within a 3-month period. We don’t offer any refunds. We will reschedule your picnic or issue a credit with enough advanced notice.
We require at least seven days’ notice to secure bookings. Picnics for more than 15 people require at least eight weeks’ notice. No booking will be held without payment of the 50% Retainer. Remaining balance in full is due one week prior to event date.
Equipment and Rentals
All the picnic equipment and rental items are the property of The Perfect Picnic Table and is to be returned in the same condition as you found it. Any loss or damage to the equipment will be charged for accordingly. Stains to linen and equipment will be cleaned accordingly and may result in dry cleaning or professional cleaning charges.
If you wish to reschedule due to other circumstances, we will require a minimum of 72 hours’ notice and must be approved by The Perfect Picnic Table. Availability varies.
Food and Beverage
The Perfect Picnic Table does not provide F&B. You are encouraged to arrange for your preferred food and beverage options. Charcuterie Boards are available as an add-on to any package and are provided by a third-party vendor.
A travel fee will apply for locations that are outside of our preferred locations.
By taking photos, you allow The Perfect Picnic Table to post on our social media platforms and any promotional materials we may produce in the future. All photos are the sole property of The Perfect Picnic Table and will be used at our discretion.